Timur Novopashin: I’m more than sure that our audience will be interested in knowing — you work across different industries, yes? Hospitality, retail, software development, et cetera. Are the HR processes different in those industries? Or is it the metrics that are the same, just the flavor is a bit different?
Lili Kuznetsova: Depends on the size and the maturity of the company. Different things become more or less important. Usually for the hotel, it’s one to three people, so that's quite a small amount of people who work in HR. The main focus is hiring, some part of administrating the personal process — moving, promoting, retirement, etс. And yes, there is some part which is about people development, learning — learning mostly about the hospitality part. But this is a small piece of that, I would say.
So what I mean is: if the team is small, you mostly focus on very basic things which are necessary just to run the business. If we talk about big companies like Adidas and even mine — I’m working at the moment in inDrive — even mine, of course, we are not the size of Adidas, but we have all the pieces of the HR processes. We have hiring and admission, of course, but we have big HR business partner teams. We have a performance, proper performance cycle. We have learning — not just optional ones, but also leadership development programs. So we have proper analytics on that side. We have proper C&B, et cetera, et cetera. So we have all the pieces which usually exist in an HR world, I do believe.
So this is the difference, I think — the focus and the attention the business leader is also paying into some parts of HR. And now — it wasn't that day, but now you have to do lots in terms of automation, AI, building systems. This is something new. I don't know how it works at the moment in different companies, but in ours, it’s focused.
Ksenia Izotova: Lili, you’ve mentioned that right now you are responsible for development, culture, goal setting. What is your favorite part?
Lili Kuznetsova: To be honest, my favorite part is to have a development conversation with people. But this is not a huge part of the scope when you are a director. It’s just sometimes you can do that. For example, recently I was certified for providing a dialogue within the Gallup CliftonStrengths assessment. There’s a quite famous psychometric tool, which is great. I think I really love that at the moment. We implemented that, and I find myself really enjoying having a conversation as a result of that tool because I do believe that this one-on-one touch really helps people to push their career, push their efficiency and understanding of themselves. But again, this is a small piece, so usually you’re doing something else.
And lastly, I’d say I enjoy being a manager. I think that’s why I feel good about that. At this specific stage, I would say that more or less everything I’m doing is project management, and then it’s change management. It doesn't matter the topic. I think that’s why I’m quite okay with this range of things. So I have experts in the fields who really know deeply, professionally, the field. Of course, I’m not an analyst, for example. So if it should be me driving people analytics in the company, it won't work very well. But I have experts who are doing that well. And I’m good at managing the teams, different teams, and helping to push within different circumstances within the company, the projects.
Because lots of difficulties are on the way to implement something. Usually, I think everyone knows that if you try to implement something new within the whole company at the same time, this is quite a thing. So I would say that this is something I like and don’t like at the same time.
Ksenia Izotova: What exactly are you implementing? Of course, no names, no specificity, but in general, what are the main challenges?
Lili Kuznetsova: Yeah. I would say that four years ago, for example, when I joined the company, we didn't have a performance cycle in place. There wasn’t really a need for that base, but there was start of conversation that maybe we would become this size, but when it’s needed. And I need to say that firstly there wasn’t support from business on that part. They weren’t sure that it’s something needed. There was quite no about that. But we can hear from here and there that it was a request on some formal process. And it wasn't an easy thing to somehow agree on that. So I tried to find someone who really is on the same page with me and agree that this project is really important for the company.
And then we try to collect the pain points of our stakeholders, and then we figure out that their pain points can be really covered by the process. It just is not so clear for them. So then it was like a process to bring different people outside of the company and inside from the company to discuss how it should work for us. So it really won’t be like a bureaucracy, but really would be a nice and a needed process. And now we have that, and it works and really brings the benefits it was expected.
It was one example, and it’s for everything. Leadership development programs — "we don’t have time for that, it’s a big budget, how we should find the time with all our operation process" — etс, etс. And we have that from, for the last maybe year and a half.
At the moment, I’m working on a goal setting automation process. So this is just the very beginning. But usually when you come to your main stakeholders, one doesn’t want it at all, the second one really needs it right now, the next one already built something for themselves very similar to that. They all see that product differently. So if you're trying to implement something which works for the whole company more or less the same, from my perspective, this is the main issue — to find a common ground, especially if you have, let’s say 10 top managers, 15 top managers. Everyone has their opinion, and usually there are no good or bad opinions. They are just different. So to help them to find a common ground and agree to something so they will be really committed to implement — this is one of the main, I think, difficulties when you’re trying to do something else.
I remember the time when I was a business partner. Honestly, it wasn't like that. When you are a job business partner for one team division, you just figure it out with your main stakeholder. You do it, and you implement it immediately. When I moved to the center of expertise, it was one of the major pain points to somehow adapt to the situation when you cannot just write down and implement immediately. First, you need to take into account lots of opinions on that, align those opinions, build something properly, work for different types of organization, and only then implement, and it takes a much longer timeline when you work in the center of expertise. And this is something you have to deal with.
Ksenia Izotova: So let's summarize life hacks from Lili on how to defend an idea in front of several stakeholders. So step number one is to find the pain points. So after the pain points are found, number two is to find a common ground between all of the 15, I heard, people?
Lili Kuznetsova: It depends. It depends each time.
Ksenia Izotova: And then finally the whole project becomes more or less viable.
Lili Kuznetsova: So yeah, you’re right in terms of pain points, and then I come up with some kind of decision interview on that, and I collect the feedback, so to be ready. And most of the time, I need to tell you that if you really need to take into account all the opinions on that, and you don’t have someone who will just say, "We're doing like that, and that’s it." So in this case, usually at the end of the day, when you collect all the opinions, you will have to collect them in the one room and facilitate their discussion. So you have this information. You collect all the feedback, so now you can build on the session, so the stakeholder team can come together and think about that all together and align on something.
Because what I usually see — HR professionals, they really would like to implement something because they do believe this is really the right thing. And I was like that when I joined the company four years ago. I figured out that on the topic of talent development, there is almost nothing that exists in the company. I put a long list. I was from a big corporation. I see how it should work. I have a long list of everything we should implement. And then I figure out that if I do not think about my ambitions and my perspective only, and figure out what is the stage of the development of the company, what the company needs, this list should be very short, and you don’t have to implement everything because it’s not going to work. Just because the tool exists doesn’t mean everyone will use that.
It was really eye-opening experience when I figured out that I won't be able to implement everything immediately. But when we really figure out, for example, with the performance cycle, that we need that, and we implement that, we have — I think it was a company when we never had something mandatory before, and then we have a performance cycle. And we have 100% discipline engagement in all the parts, or almost. So it was like 90% of the peer reviews was done, 90-something percent of self-review was done. So when you really do it for the company, not for yourself, it really works well.
So in terms of the previous question, so yeah, I think that you’re right in terms of the first two parts. But the last one — it’s not you sometimes who should make this decision. You should find these people who really should make this decision and help them to agree on something, and then it will be win-win, I would say.
Ksenia Izotova: Does your coaching and psychotherapeutic experience help you when managing those sessions with the stakeholders?
Lili Kuznetsova: I think this is just a part of my thinking at the moment. I just cannot think the other way because I have the knowledge, but I’m not consciously using some of my knowledge here, but it is really helpful. Usually, I’m not the person who facilitates these sessions. We ask someone, we choose every time some facilitator. Depending on the situation, I do all I can to prepare the session to be sure that the flow is right, that the content is there, that the preparation and the interview and the stakeholders and the participant is there, etс. And then I participate as an observer. And here, I would say that yes, seeing the group dynamic, seeing how people behave, et cetera, et cetera, it’s really — I think something my background is helping to analyze, so then I can do with that some other actions. So I would say that.
I wasn't the pioneer here, so something was built before me. I need to say lots of good words to my colleagues and my manager who was building that. I think that this is a part of our corporate culture at least at the moment. It wasn't like that all the time, but at the moment it is. And I think this is important for every company somehow to build how they are making their decisions. Because it’s very different. In some companies, there is one person, a CEO, who makes the decision. The CEO listens to all the opinions. Sometimes I do not even ask about the opinions. It all depends on the corporate culture. But for us, it is to discuss together and come up with something which really works well for everyone.
And in terms of culture, I think that for our company, culture was the important thing from the very beginning. If you know something about the inDrive company, it was started as a protest kind of thing when the prices for the taxi become so high in the wintertime, so people cannot afford that, and it was extremely cold that day in Yakutia where it all started. And then just people collected, and it wasn't a thing, it was just a chat in a contact social network those days. And then it became a business, and then it became an international business, a great one. Many countries all over the world are now working.
And this is the essence of the business, this bidding system where this is not us making a decision what is the price for the ride. It is a decision between the customer and the driver. And now at the moment, we have not only taxis, of course, in our services, but let’s say on the example of taxis, they can kinda agree on that. And this is something because of that, I think, because it all starts with some ideas. That’s why culture for our companies is not something we just build on, write down on the wall, etс. Our CEO is a big visioneer on that topic. He really supports the culture topic.
And recently we come up with new values for our company, and it takes, I think, something like a year maybe, really to come up with the final new values for the company. I can observe, prepare for all this discussion, and I see how it was born and etс like that, I think. Yeah. And at the moment I’m doing the implementation part. So now we have new values. It means that for the next several years, we need to do lots of work to change management, to implement them, to implement everywhere, to implement in a hiring process, in a promotion process, in performance cycle, in learning and onboarding, and it should be a part of feedback conversations. It should be a part of recognition conversations. So it should be everywhere.
We mostly use the classical change management model, ADKAR, here, to implement something. So we are on the very part, from the very beginning. So we are trying to do as many opportunities to touch the meanings as possible, so people will definitely know them at least, so till the end of the year, they will definitely all know them and can somehow verbalize what each of these six new values mean. So this is what we are doing at the moment, and I do believe it is really important that we have focused resources and a huge support from the top management team in that.
Ksenia Izotova: : Is AI going to be a part of it or is it going to be more human-centered and human-driven?
Lili Kuznetsova: We implement AI, but we are not implementing AI in a specific project way. So we kinda use more AI to save people hours, let’s say like that. So where it’s possible. We create some small games or something using AI, but we’re not using AI directly to implement values. That’s not what we are using.
And I think, honestly saying, culture is one of the trickiest things I work with all these years. If you really take it seriously, not just, "Okay, company thinks about these six things, okay." If you really take it seriously as a person, and our employees, since we are a mission-driven company, they usually quite take it seriously. So they challenge you. They’re really digging deep to understand what it means for them and their work, etс, etс.
And I need to say that I think there should be a person there, so another human being there, to collect that, to answer that, to think about that. So I would say that through all my projects, this is the least one I would be ready to somehow transfer to AI, at least right now. Maybe in the future I will be able to, but here I’m old-fashioned in terms of culture.